Google Workspace vs. Microsoft 365: A 2025 Comparison
An archived 2025 comparison of Google Workspace and Microsoft 365. Review collaboration needs and verify current plans before buying.
· Last updated
From our archive: Originally published March 18, 2025. Product features, pricing and availability mentioned in this article may have changed.
Google Workspace vs. Microsoft 365: Which One Is Right for Your Business in 2025?
Introduction
Choosing the right productivity platform is essential for businesses of all sizes. With Google’s recent price increases, many companies are reconsidering their options. As a managed IT services provider that supports both Google Workspace and Microsoft 365, we help businesses weigh these choices for value and functionality.
Both platforms have their strengths. Google Workspace is known for its cloud-first approach and built-in collaboration tools, making it ideal for teams that work in real-time. Microsoft 365 provides deep integration with Windows, strong security, and familiar desktop applications. The right choice depends on your company’s workflows, security needs, and budget.
In this article, we compare pricing, features, security, and migration to help businesses determine whether to stay with Google Workspace or switch to Microsoft 365.
Plan Comparison: Microsoft 365 vs. Google Workspace
Understanding what’s included in each pricing tier is crucial for making an informed decision. Below is a breakdown of the key features offered at different plan levels.
Microsoft 365 Plans Breakdown
Scroll the table to compare every column.
| Feature | Microsoft 365 Apps | Business Basic | Business Standard | Business Premium |
|---|---|---|---|---|
| Price (Annual Commitment) | $8.25/user | $6.00/user | $12.50/user | $22.00/user |
| Office Desktop Apps (Word, Excel, PowerPoint, Outlook, OneNote, Access-PC only) | ✅ | ❌ | ✅ | ✅ |
| Web & Mobile Apps | ✅ | ✅ | ✅ | ✅ |
| Email Hosting (50GB Mailbox) | ❌ | ✅ | ✅ | ✅ |
| OneDrive Storage (1TB) | ✅ | ✅ | ✅ | ✅ |
| SharePoint & Teams Access | ❌ | ✅ | ✅ | ✅ |
| Advanced Security & Endpoint Protection | ❌ | ❌ | ❌ | ✅ |
| Intune & Conditional Access Policies | ❌ | ❌ | ❌ | ✅ |
Google Workspace Plans Breakdown
Scroll the table to compare every column.
| Feature | Business Starter | Business Standard | Business Plus |
|---|---|---|---|
| Price (Annual Commitment) | $7.00/user | $14.00/user | $22.00/user |
| Gmail (Business Email Hosting) | ✅ | ✅ | ✅ |
| Cloud Storage | 30GB/user | 2TB/user | 5TB/user |
| Google Meet Video Conferencing | 100 participants | 150 participants | 500 participants |
| Security & Admin Controls | Basic | Standard | Advanced |
| Vault for Data Retention & eDiscovery | ❌ | ❌ | ✅ |
| Enhanced Endpoint Management | ❌ | ❌ | ✅ |
AI Features: Google Gemini vs. Microsoft Copilot
Scroll the table to compare every column.
| Feature | Google Gemini AI | Microsoft Copilot |
|---|---|---|
| Email Suggestions | ✅ | ✅ |
| Document Drafting | ✅ | ✅ |
| Automated Data Insights | ✅ | ✅ (More Advanced) |
| AI in Meetings (Summaries, Transcriptions) | ❌ | ✅ (Teams AI Features) |
Choosing the Right Plan
If your business needs strong security and hybrid infrastructure, Microsoft 365 Business Premium is the best option. It adds advanced endpoint protection and Intune device management.
If your business runs mainly on Google tools, such as ChromeOS and Google Drive, Google Workspace Business Standard or Plus may be the simpler choice.
Migration Assistance: How We Can Help
- Assessing your current setup and planning the transition.
- Transferring emails from Gmail to Outlook with minimal disruption.
- Moving documents from Google Drive to OneDrive or SharePoint.
- Ensuring permissions remain intact for a smooth experience.
- Providing training and ongoing support.
If you prefer a DIY migration, we recommend tools like Skykick and BitTitan.
Let’s Discuss Your Business Needs
If you’re considering switching platforms or need a customized comparison, schedule a consultation with us today!
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